Resource Management is defined as the acquisition and deployment of the internal and external resources required to deliver the project, programme or the portfolio. The resources needed to deliver a project, programme or portfolio, include people, machinery, materials, technology, property or anything else required to deliver the work.
People are resources. Your team’s productivity is one of the most essential resources that any company has. If your team doesn’t have the right skill set then it will ultimately have an impact on your projects success.Even though resource management is typically discussed with charts and graphs, great Project Managers understand that you must combine both Portfolio Project Management Tools and the team to have a successful project environment.
It is usually regarded that collaboration within teams increase productivity. By having a tool that can be implemented into your team, you will be able to collaborate easier and your projects will be more successful. Make everyone in your team feel included and by engaging with everyone they can feel more comfortable to give their opinion through collaboration tools.
To have effective resource management, there needs to be a balance between what motivates the team and what they are working on is vital. A Project Manager needs to know the complete overview of their projects and resources. By having a PPM tool that enables you to resource plan and schedule you can ensure that everything is running successfully. Metrics aren’t everything, make sure that you get constant feedback from team members responsible for certain tasks to ensure that they are running smoothly.
Make sure that all resources are aligned with the objectives for that project. By a clear understanding of goals, all team members will know what is important. Give the team the freedom to give solid estimations, thus you will have a more realistic timeline and be able to create a more accurate schedule. Additionally, you will be able to highlight any uncertainty in your project early on and resolve this.
When people have work they love, they are more motivated which creates better work. Spend time getting to know your team and what type of work they love to do and match this with the needs of your project. By knowing what your team’s strengths and weaknesses are you won’t allocate tasks that your team won’t execute properly, which if carried out will affect the whole project. Additionally, let all your team see that no job goes unrewarded, by showing them how much you value their work.
By understanding and managing your resources, you will ensure that you execute your project successfully. By understanding your team and the PPM tools you can get the most out of your team and have a clear plan that needs to be executed.